Global Services

There are various ways to begin the access request process depending on your worker type and current access. For more information on access types, check out these helpful links:

• Definitions of Worker Types
• Access Types and Guidance Document

Prior to filling out the form, review the access request instructions tab to ensure you have all required information ready.

Below are the possible options to begin the access process. 

Option 1

If you’re an affiliate/user, subcontractor or authorized guest who is either 1) new to the lab, or 2) renewing or extending computing and/or onsite access:

• Please complete the computing and onsite access request form. While completing the form, please have the following ready:

1. 1. Scan of your photo ID (i.e. Passport or REAL ID driver’s license)
   2. If you are a non-US citizen, Curriculum Vitae (CV)

• For guidance, check out these helpful links:
  • Screenshots of the access request for users and affiliates
  • Screenshots of the access Request for authorized guests
  • Screenshots of the access request for subcontractors
  • Video Tutorials for approval processing

Option 2

If you’re an affiliate/user, or subcontractor who already has a computing account, but now needs an ID badge:

• Please complete the onsite-only access request form (Services log-in required)
• For guidance, check out these helpful links:
  • Screenshots of the onsite-only access request form
  • Video Tutorials for approval processing 

Option 3

Points of contact (POC) would like to begin the access process for an affiliate/user, authorized guest, or subcontractor*:

• Please complete the invitation process (Services log-in required).
• For guidance, check out these helpful links:
  • Screenshots of the invitation process for POCs
  • Video Tutorials for approval processing

*For one-day subcontractors/urgent short-term workers, follow the process outlined here.

Once the point of contact completes the invitation process, the invited individual will receive an email to submit the rest of the required access information. You must complete this step for your access request to be submitted for approvals.

Please keep the following in mind:

• Do not fill out another access request form if you already submitted one recently. Instead, please check the status of your request. If you have further inquiries, please submit a question using the status page.
• Whatever dates you put on your access request are the dates you will receive access for. Do not put a shorter remote end date if you do not intend to shorten your remote access.

Once your access request has gone through all necessary approvals, you will receive your informal invitation letter via email. Once you receive your informal invitation letter, you must then schedule your badge appointment.

Have you lost your badge? Please report your ID Badge as lost or stolen prior to scheduling your badge appointment.

Affiliates, users, and contractors coming onsite will need to make sure all of your required training is complete prior to your final approval.

Read more about required trainings (click on the “Training” tab).

Important things to keep in mind as you prepare for your badging appointment:

• The Campus Access offices are open from 7:30am-4:00pm.
• You will receive an email with your badge appointment instructions at 6:00pm the business day prior to your appointment.
• At the security gate, be prepared to present your 1) QR code (located on the informal invitation letter email) and 2) REAL ID document or alternative forms of identification (applicable to those accessing the site for business purposes). A list of names will be sent to Security to ensure gate access for those who don’t have the QR code.
• Please bring the appropriate documents, including a *REAL ID or alternative forms of identification (applicable to those accessing the site for business purposes) to your badge appointment.
  • *A REAL ID that has a hole punched in it and the paper receipt from the DMV are NOT acceptable forms of REAL ID.  In this case, please bring the alternative forms of identification.
• If you are renewing your badge, you will need to return your old badge at your appointment.
• Authorized guests are only allowed access to housing or daycare (whichever location they requested and were approved access for). They are not allowed in any other buildings onsite.

For information on arrival procedures, emergency preparedness reminders, security guidance, and other helpful site information and resources, please review the Security and Emergency Management Site Guide.

• Add and/or delete additional affiliations from your profile
• Multiple affiliations host presentation slides
• Multiple affiliation approver validator presentation slides
• Multiple affiliations approver validator presentation video

Visit the badges and stickers page.

The Supervisory contact/Point of contact should complete the following tasks when a subcontractor, user/ affiliate, or authorized guest terminates:

1. 1. If the contingent worker is terminating prior to their access end date, email CampusAccess@fnal.gov with the name of the person and the termination date.
   2. Collect the worker’s ID badge (or have the contingent worker) and return it to the Campus Access Office, located on the 1st floor of Wilson Hall and Aspen East Fermilab Welcome and Access Center within 15 days of the termination date.
   3. If applicable, collect the worker’s key(s) and dosimetry badge and return them to the Security Operations Center (SOC), located on the ground floor of Wilson Hall.
   4. If the contingent worker is renewing their badge, the old badge will be collected at the time of renewal.