Onsite Access (ID Badge) and Computing Accounts (Logical/Remote Access)

Follow the steps below for Onsite and Remote (logical) access for Affiliates/Users*, Authorized Guests, and Subcontractors.

*DOE Employees do not need to go through the access request process and can show their DOE HSPD-12 badge at the Security gate to get onsite.

  • Please begin this process a minimum of 4 weeks before access is needed.  For additional information on non-U.S. citizen access to Fermilab sites and technologies, please visit the Foreign National Access Program Office.
  • Access Steps Quick View

  • You MUST have either an active Fermi ID badge or a badge appointment in order to be allowed onsite. Please make sure to complete all of the steps on this page in order to not be stopped and/or potentially turned away at the gate upon arrival.

Step 1) Fill out an Access Request Form


  1. Are you new to the lab or need to renew or extend computing and/or onsite access as an Affiliate, User, Subcontractor or Authorized Guest?
  2. Do you already have computing accounts as an Affiliate, User or a Subcontractor but now need an ID badge (required Services login)?


Step 2) Complete Onboarding

Once your ticket is approved, you will receive two emails from FermiWorks/Workday with your username and password to complete your onboarding. You must complete onboarding with in 30 days or your access request will be canceled.

If you do not receive one of the emails or have trouble logging in, please contact the service desk at 630-840-2345 or servicedesk@fnal.gov.

Once you finish onboarding: there is still a manual step that our office needs to complete before your access is granted/re-activated/extended.  We try to complete these within 24 business hours so please be patient with us.

Step 3) Make your appointment for an ID badge

You MUST have either an active Fermi ID badge or a badge appointment in order to be allowed onsite. Once you have completed the access request process and have received your informal invitation letter, you can schedule your appointment here.

STARTING OCTOBER 16, 2023, users and affiliates who do not have a badge or whose badge is expired and ALL authorized guests will need to enter Fermilab through the Batavia Rd. / Warrenville gate and go to the Fermilab Welcome and Access Center (located in Aspen East) to get their ID badge.  Subcontractors will continue to enter through the Wilson Street / Batavia gate and will continue to go to Wilson Hall for badging.  See our Badging Chart for additional information.

  • You can present your QR code at the gate and the list of names will be sent to Security to ensure gate access for those who don’t have the QR code.
  • If you are renewing your badge, you will need to return your old badge at your appointment.
  • Please bring the appropriate documents, including a REAL ID to your appointment.
  • You will receive an email with your badge appointment instructions at 6:00pm the business day prior to your appointment.

Badging Links:

Step 4) Complete Training prior to your Badge Appointment

Affiliates, Contractors and Users coming onsite will need to make sure all of your required training is complete prior to your final approval.

Read more about required trainings (click on the “Training” tab)

If applicable, fill out an NPUA form

If you are working on an experiment that is associated with Fermilab’s Accelerator Complex, your home institution must have a signed Non-Proprietary User Agreement on file with us. You will be contacted by the Office of Partnership and Technology Transfer if you need to complete this step.

Updating Your Multiple Fermilab Affiliations

Terminating Sub-contractors, Users/Affiliates, and Authorized Guests

  • Email CampusAccess@fnal.gov with the name of the person and the termination date
  • Return keys to the Security Operations Center (SOC) on the ground floor of Wilson Hall
  • Return the ID badge to the Campus Access Office on the 1st floor of Wilson Hall