Global Services

You must make an appointment at least 1 day in advance in order to get an ID badge.  Please bring the following documents with you to your appointment.

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WE MUST SEE ORIGINAL DOCUMENTS (NO COPIES)!

PLEASE DO NOT EMAIL DOCUMENTS WITH PII ON THEM, AS THIS IS AGAINST OUR COMPUTING POLICY

It is against our computing policy to send/receive emails that have PII in them (personally identifiable information).  We also must see original documents; copies are not acceptable.  Even if you upload your documents in FermiWorks, we are still required to see and scan hard copies.

The only exceptions are:

• Medical insurance; as long as your medical insurance does not contain PII such as date of birth, citizenship, etc., it can be emailed to us.
• An I-20 form or a DS-2019 form that was ONLY given to you in electronic format; these can be uploaded into FermiWorks before your appointment.

• Valid REAL ID compliant photo ID
• Proof of medical insurance coverage (i.e. medical insurance card or certificate) – AFFILIATES/USERS ONLY
• Blue card from contractor orientation – CONTRACTORS ONLY
• Your previous Fermilab ID Badge (if you had one in the past)

• Valid government-issued photo ID (i.e., driver’s license or passport)
• LPR / green card
• Proof of medical insurance coverage (i.e., medical insurance card or certificate) – AFFILIATES/USERS ONLY
• Blue card from contractor orientation – CONTRACTORS ONLY
• Your previous Fermilab ID Badge (if you had one in the past)

• Passport
• Visa Stamp or VWB stamp (unless you are an Authorized Guest, you MUST have been admitted in business, not tourist status.  i.e. VWB/business, not VWT/tourist; B-1/business, not B-2/tourist).
  • Exceptions:
    • DACA status
    • H-1B, if you changed your status to H-1B while in the US and, therefore, may not have an H-1B visa stamp in your passport.
• I-94 – AVAILABLE ONLY AFTER YOU ENTER THE US (see instructions below on how to print this) (unless you are an Authorized Guest, your I-94 MUST show business, not tourist status.  i.e. VWB/business, not VWT/tourist; B-1/business, not B-2/tourist)
• Other pertinent visa documents include but are not limited to the DS-2019 form, I-20 form, I-797 Approval Notice (for H-1B or L-1), or EAD card.
• Proof of medical insurance coverage (i.e., medical insurance card or certificate) – AFFILIATES/USERS ONLY
• Blue card from contractor orientation – CONTRACTORS ONLY
• Your previous Fermilab ID Badge (if you had one in the past)

*Fermilab-sponsored J-1 Exchange Visitors who are arriving for the first time to begin their J-1 program, and ALL NEW non-US citizen Employees will need to check in with the Visa Office prior to your badge appointment.

• REMINDER: I-94 will become visible only after you enter the US and may take up to 24 hours after arrival.
• REMINDER: Please look up and check your I-94 BEFORE arriving for your badge appointment to make sure it’s correct!  You should be in business status (see “Non-U.S. citizens” section above) and the date of entry should be your most recent date.
• Go to https://i94.cbp.dhs.gov/I94/consent.html
• Read the Security Consent page. Then at the bottom, click on the circle next to “Yes, I have read and understand the information and agree to these terms.”
• Click on the “Submit” button at the bottom of the page.
• On the next page, enter the information in the following fields exactly as it appears on your passport:
  1. Last/Surname
  2. First (given) name
  3. Birth date
  4. Passport number
  5. Country of issuance
• Click on the “Get Most Recent I-94” button to generate your I-94.
• Print the I-94 page.

If your I-94 is incorrect or missing from the Customs and Border Protection (CBP) system, YOU must contact them to get it fixed before we can issue you an ID badge or allow you onsite, we cannot do it on your behalf.

The Customs and Border Protection (CBP) contact information is:

• Hours of operation: 8:00am-3:00pm Monday through Friday
• Phone: 312-886-3356
• Email: i94chi@cbp.dhs.gov
• Address: 536 S. Clark Street, Suite 131, Chicago, IL  60605

 

High School Students / Under 18 Years of Age

• In addition to the documents listed above, users under 18 years of age will also need a signed Student Registration form
• Workers under the age of 18 are prohibited from certain activities.  Please reference FESHM 1010 for more information.