Documents required for on-site access

You must make an appointment at least 1 day in advance in order to get an ID badge.  Please bring the following documents with you to your appointment.


PLEASE DO NOT EMAIL YOUR DOCUMENTS TO US.  WE MUST SEE ORIGINAL DOCUMENTS (NO COPIES)

It is against our computing policy to send/receive emails that have PII in them (personally identifiable information).  We also must see original documents; copies are not acceptable.  Even if you upload your documents in FermiWorks, we are still required to see and scan hard copies.

The only exceptions are:

  • Medical insurance; as long as your medical insurance does not contain PII such as a date of birth, citizenship, etc., it can be emailed to us.
  • An I-20 form or a DS-2019 form that was ONLY given to you in electronic format; these can be uploaded into FermiWorks before your appointment.

EFFECTIVE JULY 1, 2021

All workers must present a REAL ID compliant document in order for us to issue an ID badge. 

REAL ID compliant documents include, but are not limited to, a REAL ID driver’s license (with a yellow star in the upper right-hand corner), enhanced driver’s license states of MI, MN, NY, VT, and WA only), passport, LPR/greencard, HSPD-12 badge (TWIC cards), or an EAD card.

See more information here 

US citizens

  • Valid REAL ID compliant photo ID
  • Proof of medical insurance coverage (i.e. medical insurance card or certificate) – AFFILIATES/USERS ONLY
  • Blue card from contractor orientation – CONTRACTORS ONLY

US legal permanent residents

  • Valid government-issued photo ID (i.e., driver’s license or passport)
  • LPR / green card
  • Proof of medical insurance coverage (i.e., medical insurance card or certificate) – AFFILIATES/USERS ONLY
  • Blue card from contractor orientation – CONTRACTORS ONLY

Non-U.S. citizens

  • Passport
  • Visa or VWB stamp
    • Exceptions:
      • DACA status
      • H-1B, if you obtained your H-1B status while in the US and, therefor, do not have an H-1B visa.
  • I-94 (see instructions below on how to print this)
  • Other pertinent visa documents including, but not limited to, a DS-2019 form, I-20 form, I-797 form, EAD card.
  • Proof of medical insurance coverage (i.e., medical insurance card or certificate) – AFFILIATES/USERS ONLY
  • Blue card from contractor orientation – CONTRACTORS ONLY

How to find and print your I-94

  • Go to https://i94.cbp.dhs.gov/I94/consent.html
  • Read the Security Consent page. Then at the bottom, click on the circle next to “Yes, I have read and understand the information and agree to these terms.”
  • Click on the “Submit” button on the bottom of the page.
  • On the next page, enter the information in the following fields exactly as it appears on your passport:
    1. Last/surname
    2. First (given) name
    3. Birth date
    4. Passport number
    5. Country of issuance
  • Click on the “Get Most Recent I-94” button to generate your I-94.
  • Print the I-94 page.

High School Students / Under 18 Years of Age

  • In addition to the documents listed above, users under 18 years of age will also need a signed Student Registration form
  • Workers under the age of 18 are prohibited from certain activities.  Please reference FESHM 1010 for more information.