Fermilab

Badges and Stickers

Wearing an issued badge or sticker is mandatory for identification and authorized access to the site.

Badge and sticker issuance

Fermilab ID badges are issued by the Campus Access Office which is located on the first floor of Wilson Hall and the Fermilab Welcome and Access Center (Aspen East) in the Fermilab Village.

Users/affiliates and subcontractors:

Please schedule a badge appointment after the informal invitation letter is issued. Badges are issued at the Fermilab Welcome and Access Center at Aspen East. Refer to the complete access process for full details.

Authorized guests:

Please schedule a badge appointment after the informal invitation letter is issued. Badges are issued at the Fermilab Welcome and Access Center at Aspen East. Refer to the complete access process for full details.

Employees:
  • New employees are issued their badge on their first day during employee orientation at Wilson Hall. If for some reason, you are not able to get your badge on your first day of work, you will need to schedule a badge appointment for a later date.
  • Renewing employees will receive an email notice to renew their badge and schedule a badge appointment at either Wilson Hall or the Fermilab Welcome and Access Center at Aspen East.

For complete details, refer to the employee access page.

Business visitors:

Temporary blue business visitor badges are issued at the Fermilab Welcome and Access Center. Refer to the complete business visitor process for full details.

Public visitor:

Stickers are issued at the gate.

Badge requirements

Wearing your badge

All Fermilab employees and non-employees must prominently display their Fermilab-issued ID, temporary badge/sticker, or HSPD-12 badge on the front of the body, positioned below the neck, and above the waist.

Please remember to remove or hide badges while you are:

  • Being photographed
  • Not on official FNAL business
  • Posting on social media
  • Not conducting business at Fermilab
One swipe, one entry

Fermilab has a “one swipe, one entry” requirement, a policy to mitigate unauthorized access to facilities and security spaces where entry is controlled by badge readers. “Piggybacking” or “tailgating” into Fermilab facilities through doors controlled by access readers is not allowed.

Each individual entering a Fermilab facility or security area is required to present their badge to a control reader for verification. Any individual who does not have approved unescorted access to the space must be escorted at all times. Upon entering a stairwell and elevator in Wilson Hall, one swipe per person is required.

Badge and sticker types

There are various badge types to be aware of while onsite.

  • Employees, users/affiliates, and subcontractors are issued Fermi-ID badges. They do not require to be escorted in non-public areas.
  • Authorized guests are issued Fermi-ID badges. They are only allowed to access the area that they requested access for (i.e. daycare or housing).
  • Business visitors are issued blue temporary badges. They must be escorted in non-public areas.
  • Public visitors are issued red stickers. They must be escorted in non-public areas.

HSPD-12 badges issued to DOE employees are also acceptable forms for identification while onsite. They do not require to be escorted in non-public areas.

Additional access on badges and keys

For key and card access requests to buildings:

  1. Email card access.
  2. The Security department will seek the proper D/S/P Head/Building authority for approval & safety requirement verification.

Forgotten badge process

Forgotten at home

Employees, users/affiliates, authorized guests, and subcontractors who forget their badge at home will be issued a business visitor sticker at the gate and sent to the Security Operations Center (SOC) on the ground floor of Wilson Hall.

At the SOC in Wilson Hall, the individual will be issued a temporary access card. The temporary card must be returned to the SOC within 24 hours. If there are no temporary access cards available to issue, the individual will be issued a blue business visitor sticker and will need to be escorted throughout the day.

Forgotten onsite

Employees, users/affiliates, authorized guests, and subcontractors who forget their badge will be issued a business visitor sticker at the gate and directed to retrieve their badge.

Lost badge process

During operation hours

Employees, users/affiliates, authorized guests, and subcontractors who lost their badge will be issued a business visitor sticker at the gate and directed to the Fermilab Welcome and Access Center at Aspen East (non-employees) or Wilson Hall (employees) for a replacement badge.

The individual must report a lost or stolen badge by completing the property loss form or contacting the SOC.

After operation hours

Employees, users/affiliates, authorized guests, and subcontractors who lost their badge after operation hours will be issued a business visitor sticker at the gate. The individual must set up a badging appointment to obtain a replacement badge.

The individual must report a lost or stolen badge by completing the property loss form or contacting the SOC.