Fermilab

Documents required for on-site access

Certain documents are required to obtain onsite access. Please refer to the information on this page prior to your badging appointment.

Important notes about documents and badging:
  • You are required to make a badging appointment at least one day in advance to obtain your Fermi-ID badge. To make a badging appointment, use this link.
  • Please bring original documents, not copies to your badge appointment. The Campus Access office is required to review original documents in order to issue your Fermi-ID badge. Copies are not acceptable.
  • Please do not email documents with personal identifiable information (PII) such as date of birth, citizenship, etc. Sending and receiving PII documentation is prohibited per the Fermilab computing policy. Exceptions include:
    • Medical insurance: if your medical insurance does not contain PII it can be emailed.
    • I-20 form or a DS-2019 form: if these document types were only provided to you via email.
  • To obtain a Fermi-ID badge, all workers must present a REAL-ID compliant document.
    • Examples include a REAL-ID driver’s license, passport, LPR/green card, HSPD-12 badge (TWIC cards) or an EAD card. Please visit the REAL-ID page for more information.
    • A REAL-ID compliant document must be brought to every badge appointment regardless of whether it was scanned by the Campus Access office previously.

Documents required for U.S. citizens

  1. Valid REAL-ID compliant photo ID
  2. Affiliates/users only: Proof of medical insurance coverage (i.e. medical insurance card or certificate)
  3. Subcontractors only: Blue card from contractor orientation
  4. Fermilab-ID badge if you’ve been issued one previously.

Documents required for U.S. legal permanent residents

  1. Valid government-issued photo ID (i.e., driver’s license or passport)
  2. LPR / green card
  3. Affiliates/users only: Proof of medical insurance coverage (i.e., medical insurance card or certificate)
  4. Subcontractors only: Blue card from contractor orientation
  5. Fermilab-ID badge if you’ve been issued one previously.

Documents required for non-U.S. citizens

You must check in with the Visa office prior to your scheduled badge appointment if:

  • You are a Fermilab-sponsored J-1 exchange visitor arriving for the first time to begin your J-1 program, or
  • You are a new non-U.S. citizen employee. 
  1. Passport
  2. *Visa stamp or VWB stamp.
  3. *I-94 – Please note that this document is only available after you enter the U.S.  
  4. Other pertinent visa documents such as the DS-2019 form, I-20 form, I-797 approval notice (for H-1B or L-1), or EAD card.
  5. Affiliates/users only: Proof of medical insurance coverage (i.e., medical insurance card or certificate)
  6. Subcontractors only: Blue card from contractor orientation
  7. Fermilab-ID badge if you’ve been issued one previously.

*To obtain your Fermi-ID badge, you must be admitted with business status (i.e., VWB/business; B-1/business), not tourist status (VWT/tourist; B-2/tourist).

Tourist status is acceptable for authorized guests. Other exceptions include:

  1. DACA status
  2. H-1B, if you changed your status to H-1B while in the US and, therefore, may not have an H-1B visa stamp in your passport.

How to find and correct your I-94

The I-94 document is proof of legal visitor status for non-U.S. citizens and is required to issue a Fermi-ID badge or temporary visitor badge.

The I-94 will only be available after you enter the U.S. and may take up to 24 hours after arrival.

How to obtain your I-94 document
  1. Before your badge appointment, access your I-94 on the Department of Homeland Security website: I94 – Official Website (dhs.gov).
  2. Read and acknowledge the “Terms of Service”.
  3. Enter your traveler information exactly as it appears on your passport:
    • Last/Surname
    • First (given) name
    • Birthdate
    • Passport number
    • Country of issuance
  4. Click “Next” to generate your I-94.
  5. Review your I-94 to ensure the business status is correct and date of entry is the most recent.
  6. If no issues, print the I-94 page.
How to correct your I-94

If your I-94 is incorrect or missing from the Customs and Border Protection (CBP), email CBP at i94chi@cbp.dhs.gov.

    • If you call, you will most likely be instructed to send an email.
    • CBP contact information:
      • Hours of operation: 8:30am-3:00pm Monday through Friday
      • Website: www.i94chi@cbp.dhs.gov
      • Email: i94chi@cbp.dhs.gov
      • Phone: 773-686-2800
      • Fax: 773-686-3695
      • Address: Chicago Deferred Inspections, 10000 Bessie Coleman Dr, O’Hare Terminal 5 (Global Entry), Chicago, IL 60666
  • You must contact the CBP to get the document fixed. The Global Services department is unable to contact them on your behalf.
  • Either cc CampusAccess@fnal.gov or forward your sent email (to CBP) to Campus Access.  Once we have proof that you have reached out to CBP for correction, we will issue your Fermilab ID Badge.

High school students / Under 18 years of age

  • In addition to the documents listed above, users/affiliates under the age of 18 will also need to complete and submit a signed student registration form.
  • Workers under the age of 18 are prohibited from certain activities.  Please reference FESHM 1010 for more information.