Refer to the badging processes outlined below for FRA employees.
Obtain your Fermi-ID badge
New Employees
New employees must complete the following:
- New employee onboarding prior to their employment start date.
- The I-9 verification process with Employment.
Badging process:
- New employees will be brought to the Campus Access office the day of orientation to get their picture taken for a badge.
- Badges will then be printed and given to the recruiters to be handed out at the completion of your orientation.
- If for some reason, new employees not able to get your badge on the first day of work, they will need to schedule a badge appointment for a later date.
Renewing employees – Regular full-time
Badging process:
- The renewing employee’s supervisor must verify any physical keys of the renewing employee. The supervisor will start receiving this notification to review 30 days prior to the badge expiration. Renewing employees should ensure their supervisor’s physical key verification is complete prior to scheduling a badge appointment.
- The renewing employee must schedule a badge appointment no more than 30 days prior to the current badge expiration date.
- Non-US citizens: the Visa office will notify you when your badge is entered in the system and are set to schedule a badge appointment.
Renewing Employees – Term (i.e., Research associate, On-call, Scientist emeritus, etc.)
Badging process:
- The renewing employee’s supervisor must verify any physical keys of the renewing employee. The supervisor will start receiving this notification to review 30 days prior to the badge expiration.
- Before scheduling your badge appointment:
- Renewing employees should ensure their supervisor’s physical key verification is complete prior to scheduling a badge appointment.
- Your badge needs to be updated in the applicable systems.
- U.S. citizens: The HR Records office will enter your ID badge in the systems and then email your division contact to notify them of the updated badge. If you do not receive anything from your division by 2 weeks prior to your badge expiration date:
- Schedule your badge appointment and the Campus Access office will review status prior to confirming the appointment, or
- Email the Campus Access office to check if the badge is updated.
- Non-U.S. citizens: The Visa office will notify you when your badge is entered in the system and are set to schedule a badge appointment.
- U.S. citizens: The HR Records office will enter your ID badge in the systems and then email your division contact to notify them of the updated badge. If you do not receive anything from your division by 2 weeks prior to your badge expiration date:
- Once the above steps are completed, schedule your badge appointment.
Access will be added to badges shortly after they are issued. Please be patient since this is a manual process.
Need to add building or location access to your badge?
If you need additional access to buildings and locations added to your badge after it is issued, your supervisor must email Security in order to have additional access added to your badge.
Please be aware that there may be additional steps that Security needs before adding access to the badge. We appreciate your patience.
Lost or forgot your badge? Visit the badge and stickers page for details on next steps.
Terminating employees process
The supervisor should complete the following tasks when an employee terminates:
- Collect the worker’s ID badge and return it to the Campus Access office, located on the 1st floor of Wilson Hall.
- If applicable, collect the worker’s key(s) and dosimetry badge and return these items to the Security Operations Center (SOC), located on the ground floor of Wilson Hall.