All forms and templates

There are many documents and forms that you may need depending on who you are. Here is just a collection of the most requested documents. Please contact us for additional templates and information.

Contact the Visa Office and your Recruiter to alert us to your travel plans and anticipated arrival.

Business visits

Sample home institution letter

J status

For J-1 participants

J-1 Exchange Visitor Orientation

Pre-Arrival and Orientation Handout

Virtual J-1 Check-In Form

J-1 Exchange Visitor – Preparing to Arrive

J-1 Exchange Visitor Responsibilities

Verification of English language abilities

Medical insurance requirements presentation

J Exchange Visitor Insurance Worksheet

J-2 EAD financial statement



J-1 Intern/Trainee Midterm Report – must be completed at the mid-point of the internship/training program
J-1 Intern/Trainee Final Report – must be completed 1 week before the internship/training program ends
J-1 Intern/Trainee Final Evaluation – must be completed at the end of the internship/training program

J-1 Exit Form


For J-1 Mentors/Supervisors Only:

J-1 Supervisor Responsibilities Form (pka “Mentor Obligations”) (.pdf)
Internship/Training Program Questionnaire – Programs for 6 months or Less
Internship/Training Program Questionnaire – Programs that are for longer than 6 months
Internship/Training Program Questionnaire – Extensions – Programs for which extensions are sought

F-1 status

STEM OPT extension training plan


Sample Translation Certification

Visa Appointment During Business Travel Authorization Form – Please right-click to “Save Link As”, then open the form from the saved folder. This will allow for its full functionality. Simply clicking on the link will not allow for digital signatures.


Questions? Comments? Contact the Visa Office!