For quick reference, listed below are relevant access-related links and documents. We encourage you to review the detailed access request processes per visitor type by navigating using the left-hand menu.
Forms
Links to forms
Form name
Description
Link
Access request form for non-employees
To be used by affiliates/users, authorized guests, business visitors, and subcontractors to request logical and/or site access.
For the detailed access process, visit the access and badging page.
Access status page
To review the status of one’s submitted access request. A request number is required.
Badge appointment scheduler
To schedule an appointment to obtain a Fermi-ID badge.
For the detailed access process, visit the access and badging page.
Invitation request form
To be completed by points of contact (Fermi-individuals with Services accounts) to begin the access process for an affiliate/user, authorized guest, subcontractor, or business visitor.
For the detailed access process, visit the access and badging page.
Gym access recreation waiver
Employees, affiliates/users, and authorized guests must complete the recreation waiver form.
Visit the gym access web page for more information.
Recreation waiver – follow instruction on the website.
Housing request form
To be submitted after site access and travel authorization approvals have been received to request Fermilab housing.
For more information about the Housing office and their processes, visit their web page.
Invitation request form
To be completed by points of contact (Fermi-individuals with Services accounts) to begin the access process for an affiliate/user, authorized guest, subcontractor, or business visitor.
For the detailed access process, visit the access and badging page.
Lost or stolen ID badge form
To complete property loss form if one loses or has their Fermi-ID badge stolen.
For the full process, visit the badging page.
Onsite-only access request form
Onsite access request form for affiliate/users and subcontractors who already have computing access, but now need a Fermi-ID badge.
For the detailed access process, visit the access and badging page.
Personal visitor request form
To submit a personal visitor request form. Services account required.
For the detailed access process, visit the personal visitor page.
Request employee for host role
For affiliation representatives to request an employee to be a non-U.S. citizen host. Services account required.
For information about hosts, visit the FNAP host page.
Required training links
- New user/affiliate orientation
- Workplace violence and active shooter/active threat awareness training
- Sexual harassment awareness and prevention training
Update affiliation/experiment/collaboration membership request
To submit a request to update one’s additional affiliations.
For the detailed access process, visit the access and badging page.
Urgent short-term worker request form
To submit an urgent short-term worker access request form. Services account required.
For the detailed access process, visit the urgent short-term worker page.
Guidance documents
Links to guidance documents
Document name
Description
Link
Access form reference guide
Descriptions of the access request form fields.
For the detailed access process, visit the access and badging page.
Access types and guidance
Details the different worker and visitor types and access and escort requirements.
For the detailed access process, visit the access and badging page.
Access workflow
Details the access workflow for users/affiliates, subcontractors, and authorized guests.
Definition of worker types
In-depth descriptions of the worker types and links to the associated web page.
For the detailed access process, visit the access and badging page.
Foreign National Access Program (FNAP) office approval workflow
Details the FNAP office workflow for access request reviews.
H-1B New Hire flowchart
Flowchart to assist those petitioning for an H-1B visa.
Invitation process instructions
Step-by-step instructions for points of contact with Services accounts to complete the invitation request form.
For the detailed access process, visit the access and badging page.
J-1 visa flowchart – intern
Flowchart to walk through the process of a J-1 visa for an intern.
J-1 visa flowchart – researcher or short-term scholar
Flowchart to walk through the process of a J-1 visa for a researcher or short-term scholar.
Point of contact walkthrough on the single-data entry and invitation process
Webinar hosted for points of contact to inform them of the single-data entry form and invitation process.
Real ID reference
Photo examples of REAL ID compliant documents.
For more information on REAL ID, visit the REAL ID web page.
Security and Emergency Management Site Guides
The guides contain information on arrival processes, emergency preparedness reminders, security guidance, and other helpful information and resources. It is recommended that visitors review these documents prior to their arrival onsite.
Step-by-step access request instructions for authorized guests
Includes screenshots and steps for authorized guests to successfully complete the access request form.
For the detailed access process, visit the access and badging page.
Step-by-step access request instructions for business visitors
Includes screenshots and steps for business visitors to successfully complete the access request form.
For the detailed access process, visit the access and badging page.
Step-by-step access request instructions for event visitors
Includes screenshots and steps for event visitors to successfully complete the access request form.
For the detailed access process, visit the access and badging page.
Step-by-step access request instructions for onsite only access requests
Includes screenshots and steps for subcontractors and users/affiliates to successfully complete the access request form.
For the detailed access process, visit the access and badging page.
Step-by-step access request instructions for personal visitors
Includes screenshots and steps for personal visitors to successfully complete the access request form.
For the detailed access process, visit the access and badging page.
Step-by-step access request instructions for subcontractors
Includes screenshots and steps for subcontractors to successfully complete the access request form.
For the detailed access process, visit the access and badging page.
Step-by-step access request instructions for users/affiliates
Includes screenshots and steps for users/affiliates to successfully complete the access request form.
For the detailed access process, visit the access and badging page.
Video tutorials for completing access request forms
Video tutorials that walk requestors and points of contact through the access request forms.
For the detailed access process, visit the access and badging page.
Visa interview tips – B-1
Tips and guidance on how to navigate a B-1 visa interview.
Visa interview tips – J-1
Tips and guidance on how to navigate a J-1 visa interview.
Visa office process overview
Guidance and details on each Visa office step.
Visa office forms and templates
Forms and templates pertaining to Visa office procedures have been gathered on their web page.
Procedures and policies
Links to procedures and policies
Procedure and policy name
Description
Link
Access policy
Establishes the requirements for accessing Fermi National Accelerator Laboratory.
Policy on access to Fermilab – Effective March 21.2023
Access procedure
Establishes the requirements for accessing Fermi National Accelerator Laboratory in accordance with the Access policy.
Procedure on access to Fermilab – Effective June 30, 2023
Event policy
Outlines the requirements for all Fermilab events and defines the appropriate usage of FRA facilities (or its associated resources) for on-site events.
Policy on Fermilab events – Effective October 21, 2022
Housing eligibility policy
Establishes the requirements for on-site housing eligibility at the Fermilab site.
Policy-for-On-site-Housing-Eligibility-FINAL-.pdf (fnal.gov) – Effective Nov. 17, 2023
Housing procedure
In-depth procedure on housing processes.
Procedure-on-Housing-Process-FINAL-002.pdf (fnal.gov) – Effective Nov. 17, 2023