Access Request, Onboarding and Training Instructions

Access Request

Access Request Form Instructions:

Before you begin:

You will need the following information to complete your Access Request form.

Onsite Access (ID Badge) with or without computer access

    • Your own valid email address. You cannot use a shared email address or you will be unable to complete this process
    • The location you will be working. Please check with you Fermilab point of contact if you are unsure
    • The name, email address, and phone number of your Fermilab point of contact
    • Your Purchase Order (PO) number (Contractors only) Please check with your point of contact for this information

Notes About Onsite Access

  • Up to one year of access can be requested
  • If you are planning to come onsite at all during your requested access, select the onsite option on the Access Request form
  • You are required to present a valid REAL ID in order to come onsite

*Notes for onsite foreign nationals…

If you are on a short-term visa (i.e. B-1, VWB, etc.) and will need a long-term badge, you can put the full date range that you need an ID badge for and then we can issue multiple badges (if needed) within that timeframe without needing you to re-submit a ticket/form.

Remote Access (ONLY computer accounts)

  • Your own valid email address. You cannot use a shared email address or you will be unable to complete this process
  • The name, email address, and phone number of your Fermilab point of contact
  • Your Purchase Order (PO) number (Contractors only) Please check with your point of contact for this information

Once you have gathered this information, Click here to fill out the Access Request Form.

Here is a reference guide and video demonstration. Skip to 6 minutes and 55 seconds.

Please being this process a minimum of 4 weeks before access is needed

Quick Links

Access Request Form

Video Demonstration

Reference Guide

Business Visitors

Visa Office

FAQ

Contact Us

REAL ID at Fermilab

Please note that beginning July 1, 2021 personnel requesting access to non-public areas of the Batavia and South Dakota sites must submit a REAL ID-compliant document as part of the badging process.  Additional information regarding REAL ID can be found here.

 

Onboarding

Onboarding Instructions

Once your ticket is approved, you will receive two emails from Fermiworks/Workday with your username and password to complete your onboarding. You must complete onboarding with in 30 days or your access request will be canceled.

If you do not receive one of the emails or have trouble logging in, please contact the service desk at 630-840-2345.

Here is a video demonstration. Skip to 10 minutes and 50 seconds.

Below are general instructions on how to Complete Onboarding in FermiWorks by status, there my be some variation. Click on the appropriate onboarding:

 

Training

Training Instructions

Before you on or offsite access to the lab is granted, you will need to complete any relevant training.

Contractors

Contractors working onsite are required to take a safety training and receive their “blue card”, which is valid for 2 years. If you do not have a valid blue card, please contact gert@fnal.gov to sign up for a training. Training can be done on the day of your badging appointment.  You must bring your blue card to your badging appointment.

Affiliates and Users

Affiliates and Users have three required trainings prior to being badged or granted computer access. Please review the following trainings.

**DO NOT CLICK ON THE TEST LINK AT THE END OF THE PRESENTATIONS TO TAKE THE TESTS**

Instead, please return to this page and follow the instructions below to take the tests for these training classes.

Affiliate and User Tests:
Affiliate and User Tests:

Instructions for completing the tests:

DO NOT CLICK ON THE TEST LINK AT THE END OF THE PRESENTATIONS

Please follow these instructions to request test links be emailed to you:

  • Go to the ESH&Q Testing Center
  • In the drop-down menu under “Select an online test,” select one of the following classes:
    • “New Employee/User ESH&Q Orientation [FN000034/CR] 283”
    • “Sexual Harassment Awareness and Prevention for Fermilab Users, Visitors and Contract Employees [FN000531/CB] 1885” (double check to make sure you have the right class number on this one because there is more than one “Sexual Harassment” training listed)
    • “Workplace Violence and Active Shooter/Active Threat Awareness Training [FN000508/CR] 1306”
  • In the box under “Enter your Fermi ID,” type in your Fermi ID number.
  • Click on the button to the left of “Visitor” (under “Enter your Fermi ID”)
  • Click on the “Submit” button
  • On the following page, your email address will be displayed in bold type; verify that the email address is correct.
    • If the email address is incorrect, contact us ASAP to correct it
    • If the email address is correct, then click on the “Request Test” button
  • A link to the test will be emailed to you shortly.
    • Log in to your email and click on the link that is sent to you.
    • Follow the instructions on the test link to complete the test.

You will need to repeat these steps in order to complete the test for all THREE training classes.

Appointment

Making and Appointment

Once you have have been approved for an ID Badge (you have completed the following), click on the link below to schedule your appointment.

  • Access Request Form
  • Onboarding in FermiWorks
  • Scheduled/completed required trainings

You will need these documents for your appointment,

You will be sent a confirmation the day before your appointment with further instructions.

Make an Appointment 

Fermilab Users Office