Obtaining a new badge | Badge requirements | Badge processes
Wearing a Fermilab-issued badge is mandatory for identification and authorized access to the site. Fermilab ID badges are issued by the Campus Access Office, which is located on the first floor of Wilson Hall and the Fermilab Welcome and Access Center (Aspen East) in Fermilab Village. For information on various badge types, refer to the following web page (Services log-in required).
HSPD-12 badges issued to DOE employees are also acceptable forms for identification while on site. DOE employees do not need to be escorted in nonpublic areas.
Obtaining a new badge
Users, affiliates and subcontractors
If you are a user, affiliate or subcontractor, schedule a badge appointment after your informal invitation letter is issued. Badges are issued at the Fermilab Welcome and Access Center (Aspen East). Refer to the complete access process for users and affiliates or access process for subcontractors full details. Users, affiliates and subcontractors are issued Fermilab ID badges.
Authorized guests
If you are an authorized guest, schedule a badge appointment after your informal invitation letter is issued. Badges are issued at the Fermilab Welcome and Access Center (Aspen East). Refer to the complete access process for full details. Authorized guests are issued Fermilab ID badges. They are only allowed to access the area for which they requested access (i.e., day care or housing).
Business visitors
If you are a business visitor, please note that temporary blue business visitor badges are issued at the Fermilab Welcome and Access Center (Aspen East). Refer to the complete business visitor process for full details. Business visitors are issued blue temporary badges and must be escorted in nonpublic areas.
Public visitors
Public visitors do not need to wear a Fermilab-issued badge. However, public visitors must remain in public areas at all times.
Employees
New employees are issued a badge on their first day during employee orientation at Wilson Hall. If you are a new employee and for some reason, you are not able to get your badge on your first day of work, you will need to schedule a badge appointment for a later date.
Renewing employees will receive an email notice to renew their badge and schedule a badge appointment at either Wilson Hall or the Fermilab Welcome and Access Center (Aspen East).
For complete details, refer to the employee access page.
Badge requirements
Wearing your badge
All Fermilab employees and nonemployees must prominently display their Fermilab-issued ID, temporary badge or sticker, or HSPD-12 badge on the front of their body, positioned below the neck and above the waist. Fermilab badges should be worn only while on site. When you are not on site, your badge should be securely stored out of sight. Additionally, badges should be removed when being photographed.
One swipe, one entry
Fermilab has a “one swipe, one entry” requirement, which is a policy to mitigate unauthorized access to facilities and security spaces where entry is controlled by badge readers. “Piggybacking” or “tailgating” into Fermilab facilities through doors controlled by access readers is not allowed.
Each individual entering a Fermilab facility or security area is required to present their badge to a control reader for verification. Any individual who does not have approved unescorted access to the space must be escorted at all times. Upon entering a stairwell or elevator in Wilson Hall, note that one swipe per person is required.
Badge processes
Adding access on badges and keys
For key and card access requests to buildings, email card access at cardaccess@listserv.fnal.gov. The Security department will seek the proper D/S/P head/building authority for approval and safety requirement verification.
Forgotten-badge process
Employees, users, affiliates, authorized guests and subcontractors who forget their badge at home will be issued a sticker at the gate and sent to the Security Operations Center (SOC) on the ground floor of Wilson Hall.
At the SOC in Wilson Hall, the individual will be issued a temporary access card. The temporary card must be returned to the SOC within 24 hours. If there are no temporary access cards available to issue, the individual will be issued a blue business visitor sticker and will need to be escorted throughout the day.
Employees, users, affiliates, authorized guests and subcontractors who forget their badge will be issued a sticker at the gate and directed to retrieve their badge.
Lost-badge process
Employees, users, affiliates, authorized guests and subcontractors who lost their badge will be issued a sticker at the gate and directed to the Fermilab Welcome and Access Center (Aspen East) (nonemployees) or Wilson Hall (employees) for a replacement badge.
The individual must report a lost or stolen badge by completing the property loss form or contacting the SOC.
Employees, users, affiliates, authorized guests and subcontractors who lost their badge after operation hours will be issued a business visitor sticker at the gate. The individual must schedule a badging appointment to obtain a replacement badge.
The individual must report a lost or stolen badge by completing the property loss form or contacting the SOC.