Onsite Access (ID Badge) and Computing Accounts (Remote Access)

Please begin this process at a minimum of 4 weeks prior to your arrival at Fermilab or the expiration of your accounts to ensure the process is complete at the time of your arrival.

For additional information on non-U.S. citizen access to Fermilab sites and technologies, please visit the Foreign Visits & Assignments website

You are responsible for turning in your badge when you are no longer working at Fermilab.  See our Terminating Workforce Policy for more information.  If you no longer have your ID badge, please submit a Lost Badge Report.

Remote Access Only

All new or returning Users should fill out one of the following forms at least 4 weeks prior to  your arrival at Fermilab or the expiration of your computing accounts to obtain an ID badge and/or to renew computing accounts.

Failure to submit this form at least 4 weeks prior to your arrival/ computing account expiration could result in the termination of your computer accounts.

The process for requesting User computer accounts is a 2-step process:

  1. Fill out the Access Request Form (see “Other Information” below for the access request form reference guide)
  2. Once your ticket is processed, you will receive two emails with your username and a temporary password to log in to FermiWorks.  You MUST log in and complete the onboarding steps in your FermiWorks inbox prior to receiving computer accounts or an ID badge. See “Other information” below for instructions on how to complete your onboarding in FermiWorks.

OTHER INFORMATION:

On-Site Access / ID Badge

Before you arrive:

All new or returning Users should fill out one of the following forms at least 4 weeks prior to your arrival at Fermilab or the expiration of your computing accounts to obtain an ID badge and/or to renew computing accounts.

Failure to submit this form at least 4 weeks prior to your arrival/ computing account expiration could result in the termination of your computer accounts.

The process for requesting User computer accounts is a 2-step process:

STEP 1:

Fill out the Access Request Form (see “Other Information” below for the access request form reference guide)

*You will need to know where you are going to be located when you arrive at Fermilab.  Please check with your Fermilab point of contact for this information. 

  • Make sure you answer “yes” to the question “Will you need a Visitor ID Badge…?” so that your badge goes through the proper approvals prior to your arrival.  Do I need an ID badge?
  • ID badges are limited to 1 year max
  • If you are staying in our onsite housing, you are required to have an ID badge.
  • Users under the age of 18 are prohibited from certain activities and should fill out a Student Registration Form.  Please reference FESHM 1010 for more information

STEP 2:

Complete your onboarding in FermiWorks (see below). Once your ticket is processed, you will receive two emails with your username and a temporary password to log in to FermiWorks. You MUST log in and complete the onboarding steps in your FermiWorks inbox prior to receiving computer accounts or an ID badge. See “Other information” below for instructions on how to complete your onboarding in FermiWorks.

OTHER INFORMATION:

  • FermiWorks Onboarding – New User
  • FermiWorks Onboarding – Renewing User
  • Access Request Form Reference Guide
  • Video demo of the new process for steps 1 and 2 (above)
    • 06:55 – 9:30 Request for Contractor Access
    • 09:30 – 9:45 Email Notifications
    • 09:45 – 10:50 POC Approval
    • 10:50 – 17:07 Onboarding in Fermiworks
  • FAQ for the new process
  • If you are on a short-term visa (i.e. B-1, VWB, etc.) and will need a long-term badge, you can put the full date range that you need an ID badge for so that it gets approved, then we can issue you multiple badges (if needed) within that time frame without you needing to re-submit a ticket/form.

If you are a new user or your computer access has expired, please complete the appropriate On-site Access and Computer Accounts request form.  Once your request form is processed by the Users Office, you will be able to take the following training.

DO NOT CLICK ON THE TEST LINK AT THE END OF THE PRESENTATIONS.

Please return to this page and follow the instructions below to take the tests for these training classes.

  1. ESHQ New User / Employee Orientation
  2. Sexual Harassment Awareness and Prevention Training
  3. Workplace Violence and Active Shooter/Active Threat Awareness Training

Complete your three training requirements PRIOR to your arrival at Fermilab

Tips for taking the tests:

DO NOT CLICK ON THE TEST LINK AT THE END OF THE PRESENTATIONS

Please follow these instructions to request test links be emailed to you:

  • Go to the ESH&Q Testing Center
  • In the drop-down menu under “Select an online test,” select one of the following classes:
    • “New Employee/User ESH&Q Orientation [FN000034/CR] 283”
    • “Sexual Harassment Awareness and Prevention for Fermilab Users, Visitors and Contract Employees [FN000531/CB] 1885” (double check to make sure you have the right class number on this one because there is more than one “Sexual Harassment” training listed)
    • “Workplace Violence and Active Shooter/Active Threat Awareness Training [FN000508/CR] 1306”
  • In the box under “Enter your Fermi ID,” type in your Fermi ID number.
  • Click on the button to the left of “Visitor” (under “Enter your Fermi ID”)
  • Click on the “Submit” button
  • On the following page, your email address will be displayed in bold type; verify that the email address is correct.
    • If the email address is incorrect, contact us ASAP to correct it
    • If the email address is correct, then click on the “Request Test” button
  • A link to the test will be emailed to you shortly.
    • Log in to your email and click on the link that is sent to you.
    • Follow the instructions on the test link to complete the test.

You will need to repeat these steps in order to complete the test for all THREE training classes. 

If you are working on an experiment that is associated with Fermilab’s Accelerator Complex or CMS, your home institution must have a signed Non-Proprietary User Agreement on file with us.

Read Fermilab’s Access Policy here.

Once you Arrive

Contact the Users Office to set up an appointment to verify your documents. You will need to provide the appropriate documents for on-site access.

EFFECTIVE NOVEMBER 3, 2020

The process for requesting User computer accounts and ID badges has changed to a 2-step process.
Here is a video demo of this new process.

Quick Links

FermiWorks Onboarding:

Video demo of the Access Request Process

Access Request Form Reference Guide

FAQ for the new process

Email the Users Office

REAL ID at Fermilab

Please note that beginning July 1, 2021 personnel requesting access to non-public areas of the Batavia and South Dakota sites must submit a REAL ID-compliant document as part of the badging process.  Additional information regarding REAL ID can be found at https://eshq.fnal.gov/realid/.