Global Services

Everyone completing the access forms must have the following ready to complete the form:

1. Scan of your photo ID (i.e., passport or REAL ID driver’s license)
2. CV (if you are a non-U.S. citizen)

You must have the following ready to complete the access request form:

1. Your own valid email address. If you use a shared email address on the form, you will be unable to complete the access process.
2. The name of your Fermilab point of contact.
3. Your purchase order (PO) number. Please check with your point of contact for this information.

If you are requesting onsite access (ID badge), you must also have: 

1. The location where you will be working. Please check with your Fermilab point of contact if you are unsure.

Need help?

If you require assistance when completing the form, refer to the following links or reach out to your Point of Contact or assigned affiliation’s site access coordinator.

• Screenshots of the access request for subcontractors
• Video tutorials
• Site access and badging reference guide

There are three different ways to begin the access request process depending on your current access.

• Option 1: If you’re new to the lab or renewing or extending computing and/or on-site access, complete the computing and onsite access request form.
• Option 2: If you already have a computing account, but now need an ID badge, complete the onsite-only request form (Services log-in required).
• Option 3: If a point(s) of contact would like to begin the access process for their invited visitor, complete the invitation process (Services log-in required). The invited visitor will receive an email to complete the access process once the invitation is submitted. This step must be completed for the access request to be routed for approvals.

Once you submit your access request, it will be routed through necessary approvals. To check the status of your request or to submit a question, please visit the Site Access Request Status page.

Once your access request has received all required approvals, you will receive your informal invitation letter via email. After you receive your informal invitation letter, you must schedule your badge appointment if you requested onsite access.

Have you lost your Fermilab ID badge? Please report your ID badge as lost or stolen prior to scheduling your badge appointment.

Prior to your scheduled badge appointment, please complete all required training as listed below. You must complete all training to obtain your Fermilab ID badge.

1. Safety training
   Obtain a “blue card.” You must bring your blue card to your badging appointment to obtain a Fermilab ID badge.

Notes on the blue card and training:

• The “blue card” is valid for 2 years.  Badges cannot be issued past the expiration date of the blue card.
• For the Batavia site:
  • If you do not have a valid blue card, please contact gert@fnal.gov to sign up for a training at the Batavia, Illinois site.
  • Training is held Monday through Friday in the Fermilab Users Center and can be done on the day of your badging appointment.  Please plan on being there by 7:15am.
    • Regardless of your appointment time, you can come to the Fermilab Welcome and Access Center (Aspen East) right after training to get your badge.
• For the South Dakota site, contractors will complete training onsite in South Dakota
• Visit ESH subcontractor orientation class for additional safety training information.

Day before your appointment

At 6 p.m. CST the business day prior to your appointment, you will receive an email with your badge appointment instructions. Please read the email in its entirety.

Please be prepared to bring all required documentation to your appointment, including your REAL ID-compliant document or alternative forms of identification (only applicable to those accessing the site for business purposes).

If you are renewing your badge, you will need to bring your old badge to your appointment to return it.

Please note a REAL ID that has a hole punched in it and the paper receipt from the DMV are not acceptable forms of REAL ID. In this case, please bring the alternative forms of identification.

Day of your appointment

On the day of your scheduled badge appointment, please go to the Fermilab Welcome and Access Center (Aspen East) in the Fermilab Village to obtain your Fermilab ID badge prior to heading to your destination on campus. Hours and location can be found on the Homepage. You are encouraged to enter though the Batavia Rd. / Warrenville gate.

When you arrive at the security gate, be prepared to present your 1) QR code found on the informal invitation letter email and 2) REAL ID-compliant document or alternative forms of identification.

For information on arrival procedures, emergency preparedness reminders, security guidance, and other helpful site information and resources, please review the Security and Emergency Management Site Guide.

The Fermilab point of contact for the urgent short-term worker must fill out the urgent short-term worker request form. Read the instructions document for step-by-step instruction on how to fill out the urgent short-term worker access request form.

Once submitted, the access request will be routed to the Security team for approval.

Once approved, the urgent short-term worker will receive an email with the informal invitation letter and QR code to enter the site.

Once the urgent short-term worker receives the informal invitation letter and QR code, they are ready to enter the site.

At the security gate, the urgent short-term worker must present 1) their REAL ID-compliant document and 2) QR code to be allowed onsite.