Global Services

1. Coordinate with your Fermilab POC the   details of your visit.
2. Fill out the Site Access and Badging form.
   • Once submitted, the access request will need to be approved by the POC.
   • In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access Program (FNAP) office and Export Control for verification and approval.
   • If you have questions about the status of your request, contact access@fnal.gov.
3. Once access is approved:
   • Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.
   • Onsite visitors will receive an informal letter with a QR Code. Present this at the security gate.

In addition to the informal letter, onsite non-U.S. visitors will also receive a formal invitation letter.

1. Coordinate with your Fermilab POC the   details of your visit.
2. Fill out the Site Access and Badging form.
   • Once submitted, the access request will need to be approved by the POC.
   • In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access Program (FNAP) office and Export Control for verification and approval.
   • If you have questions about the status of your request, contact access@fnal.gov.
3. Once access is approved:
   • Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.
   • Onsite visitors will receive an informal letter with a QR Code. Present this at the security gate.

Submit the following information to access@fnal.gov

Visitors First and Last Name

Company/Institution Name

Date of Access

Purpose of Visit

Access Location

Country of Citizenship

If the subcontractor is a non-U.S. citizen, Foreign National Access Program (FNAP) and Export Control will perform their verification and approve the subcontractor. They must be escorted 100 percent of the time and present a valid REAL ID at the security gate. Note: Multiple entries are not permitted.

They are granted access at the gate as long as they have a bill of lading or enough information to provide delivery location. They are not allowed inside buildings at any time.

Subcontractors requesting on-site a Fermilab badge must attend Subcontractor Orientation prior to their badge appointment. Steps on how to request a badge appointment can be found here. Subcontractor orientation is conducted daily in the Wilson Hall One West Conference Room at 7:30 a.m.  For further information regarding subcontractor orientation, email gert@fnal.gov.

They must complete the Access process. Step-by-step instructions can be found here. In addition, non-U.S. citizen users or affiliates must provide a current CV with no gaps in time and be reviewed and approved by the Foreign National Access Program (FNAP) and Export Control.

They must complete the Access process. Step-by-step instructions can be found here. In addition, non-U.S. citizen subcontractors must be reviewed and approved by the Foreign National Access Program (FNAP) and Export Control. Non-U.S. citizen subcontractors are not required to provide a current CV.

No. Everyone conducting work must present a valid REAL ID. Delivery drivers are the only exception, but they must present a bill of lading or delivery slip with location and contact information.

A person without U.S. citizenship or nationality.

No, you are a legal permanent resident. You remain a citizen of your home country.

Send email to campusaccess@fnal.gov

Send email to access@fnal.gov [NOTE: Unless you have a QR code]

Vaccination mandates for subcontractors and their sub-tiers will apply to subcontracts for Construction and Services that are at or greater than $250,000 that will be awarded on or after November 14, 2021. The subcontractor has until December 8, 2021, to have all their employees and sub-tier subcontractors fully vaccinated with the COVID-19 vaccine.

Subcontractors who have an existing contract at or greater than $250,000 will be required to follow the attestation, negative COVID-19 test no more that 72 hours old, and weekly reporting along with masking. The vaccine mandate will apply should an option be exercised or a period of performance be extended.

Subcontractors with subcontracts less than $250,000 will be required to follow the attestation, negative COVID-19 test no more that 72 hours old, and weekly reporting along with masking

Answer: Fermilab vaccination and testing requirements apply at all Fermilab locations, including Batavia, IL and Lead, SD.

Each day at different times, Fermilab personnel in Batavia, IL will select random people for the rapid COVID-19 tests. This random testing applies to anyone arriving at Fermilab, whether or not they are vaccinated. Approximately 50 random tests will be taken each week and will be conducted in the Fermilab Occupational Medical Office.

Periodically, Fermilab oversight personnel will ask on-site workers of all types to present their personal attestation form as to vaccinations, and if required, a negative COVID test result.

If you do not have your personal attestation form, you are not allowed on site. If you have your attestation form and it indicates you are not fully vaccinated, but you do not have a negative COVID test within the past 7 days, you are not permitted on site.

Weekly acknowledgment of compliance with Fermilab Vaccination and Testing Policy. The total number of subcontractor employees and sub-tier employees on site at Fermilab (Batavia and Lead). The total number of subcontractor and sub-tier subcontractor employees on site who are vaccinated. Subcontractors must collect attestations as to vaccination status from all employees on site at Fermilab (Batavia and Lead). Sub-tier subcontractors must collect attestations as to vaccination status from all employees. Subcontractors and sub-tier subcontractors must ensure that all of their employees who attest that they are not fully vaccinated (or decline to answer) have a negative COVID-19 test within 7 days of being on site at Fermilab. Subcontractors and sub-tier subcontractors must ensure that employees carry on their person a personal attestation and negative COVID-19 test (if they are not fully vaccinated or decline to say).

FRA subcontractors are required to send weekly reports to covid19report@fnal.gov. Please use the template reporting form to submit weekly reports for your personnel as well as your sub-tier personnel aggregated in one weekly report.

Prior to your arrival. If you indicated on-site access on your access form their will be an alert in FermiWorks with instructions on how to complete the form.

Answer: Contact the Service Desk and they will provide you with your username and reset your password. This will require a Zoom session to verify your identity.

Answer: No, not at this time. Only users or affiliates accessing the site physically.

No, not at this time. Vaccination status or test results not required Face covering and social distancing are required regardless of the community transmission or prevalence rates.

If you submitted your access form prior to Oct. 4, 2021 you will receive an alert in the FermiWorks system that will provide instructions on how to complete the form. If you submitted your access request on or after Oct. 4, 2021, it will be part of your on-boarding steps in the FermiWorks system.  Follow the instructions and complete the task in your inbox.

You must quarantine for 5 days, receive a negative COVID test from the Fermilab Medical Office before you move in to shared housing, must avoid close proximity work, and do the following.
Submit an attestation form indicating they are fully vaccinated or have had a negative test result within the last seven days.

Negative test results must be submitted to this portal two business days prior to site access.

Onsite testing at the FOMO will be available by appointment only each Tuesday. A link to schedule appointments can be found here.

There will be a limited number of tests provided depending on availability.

If all available appointments are filled on the scheduler, then users and affiliates will need to be tested offsite.